Name:

The Club shall be called "The Tenby & District Camera Club"

Objects:

The objects of the Club are the furtherance of Photographic Art and Techniques between  photographers and others, by exchanging ideas and providing mutual assistance amongst the members as well as organizing competitions, lectures, demonstrations, exhibitions etc.

The finances of the Club shall be applied solely towards the Club's objects.

The Club will adhere to the constraints imposed by a Grant supplied by the Arts Council of Wales.

Membership:

Any person interested in or practicing photography as an amateur or professional, who agrees to actively support the Club's objects may apply to the Hon Secretary for Membership.

Membership is subject to approval of the Committee and election by majority at an ordinary meeting of the Club.

Membership of the Club shall cease if members do not comply with the Club Rules.

Subscriptions:

Entrance fees and subscriptions shall be such amounts as are from time to time determined by the Annual General meeting (AGM) or Special General Meeting (SGM).

Organization:

The Officers of the Club shall consist of a Chairman; Vice C/M; Hon Secretary; Hon Treasurer; Programme Secretary; Internal Competition Secretary, External Competition Secretary, Equipment Officer  Press Officer and such Assistant Officers as may from time to time be decided or co-opted by the Committee. In all meetings Members are able to vote (co-opted Members cannot vote in Committee meetings) and the C/M will have a casting vote.

Officers will be elected each year at the AGM and the calendar of the Club year will also be agreed.

The Club will meet weekly on Thursday evenings from 19.00 hrs - 22.30 hrs during the Club year.

Management:

A Committee consisting of the Officers, and three (3) or up to eight (8) other elected members shall manage the affairs of the Club.

Five (5) persons shall constitute a quorum for Committee meetings.

There will be regular meetings of the Committee at least two (2) per Club year.

Annual General Meeting:

The AGM of the Club shall be held during the month of April each year.

The business agenda shall include: -

Minutes of the previous Annual General Meeting, Annual Report of the Officers, Election of Officers and Committee, the setting of Competitions and the initial format of the Club's programme.

At least twenty-one (21) days notice will be given to all members of an Annual General Meeting

and an agenda of all business to be discussed will be provided at least seven days prior to AGM.

Special General Meeting:

A Special General Meeting can be called at any time by the Committee or on receipt of a written requisition signed by not less than one quarter of the membership.

No business other than that appearing on the SGM notice shall be transacted.

Rules:

A separate document titled "The Rules of the Tenby and District Camera Club" will be drawn up.

A copy of the Rules shall be supplied to every member of the Club.

Alterations to such rules can only be made at an AGM or SGM. 

Nominations and Propositions:

Nominations and propositions for the AGM or SGM shall not be accepted unless given to the Hon Secretary fourteen days before the date of the meeting, signed by two (2) members of the Club as proposer and seconder for inclusion on the Agenda.

Emergencies:

In the event of anything occurring, not provided for or not clear in the Rules, the committee shall have the power to deal with the same at their discretion or for referral for clarification to the WPF.

Dissolution:

The Club may be dissolved only by the consent of three fourths of the Members present at a SGM called for that purpose.

Such a meeting shall appoint a liquidator and decide on the disposal of all Club's assets in such a way that may be decided by the meeting after clearing all debts and liabilities recognizing the requirements imposed by the Grant received from the Arts Council of Wales i.e. the giving or transferring of remaining assets to some other organization having similar objects as the Club

Venue:

Changes in venue and the rental costs will be by mutual agreement of the Club Committee and the landlord and  by approval of the majority of Club Members.

Signed:

Jill Baxter (Sec.)

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